General Conditions
1.1 The race starts and finishes in Stafford; start time 10.30am.
1.2 Open to men and women aged 15 years and over; if under 18 parental or guardian permission is required, this is done through the online booking system, Active Network, with parents or guardians required to complete a booking form on the participants behalf.
1.3 Fast course, 10K, accurately measured.
1.4 This event is run under UK Athletics rules. UK Athletics Road Race Licence application pending.
Conditions of Entry
2.1 By applying to enter this event and paying your fee you are agreeing to these conditions of entry and any further instructions given by the organisers and officials at the event and in runner’s race information packs.
2.2 Places are available on a first come first served basis; your entry can only be guaranteed once we have received your entry details and payment. Entries will close when the event is sold out or at organisers discretion.
2.3 All places are non-refundable and 2024 entries cannot be deferred.
2.4 Entries are non transferable if booked under the early entry price. Entries are transferable through the Active Network site only, up until 20th August 2024. A transfer link is generated by the original entrant that can be shared with another runner without sharing any personal or payment information, the new runner registers for the race paying the full entry price, once they have registered the original runner will get a refund for the entry fee paid by them minus a £8 fee.
2.5 Any person taking part in the race without a valid paid entry registered in their own name will be disqualified.
2.6 T-shirts are NOT included. They are available to purchase, during the booking process, until 1st August
2.7 Price shows doesn’t include Active Network’s online service. A booking fee will be added towards the end of the transaction for the participant to pay. You will need a UK athletics registration number to verify your affiliation to a running club.
2.8 Any changes to address and personal details must be updated on the Active Network site by individual participants in their own account details by midnight on 20th August 2024.
2.9 Any race packs requiring reissue due to loss or damage will incur a £10 fee. Race packs will not be redirected by Royal Mail, please keep your address details up to date as required in point 2.8.
Safety
3.1 All participants are expected to wear appropriate footwear and clothing suitable for the weather conditions on race day.
3.2 No charity collections are allowed along the course or in the race village area in the town centre.
3.3 Traditional headphones that cover the ear or go in the ear are not allowed to be worn in this race; bone conducting ear phones are permitted. The Race Referee can disqualify runners seen wearing headphones in the ear or covering the ear.
3.4 This race is not suitable for participants with buggies/pushchairs. The course is not suitable to wheelchair athletes or for hand-cycles.
3.5 Runners are not allowed to be accompanied by cyclists, pets or other animals when participating in the race. The only cycle bikes allowed on the course are the official event lead cyclists.
3.6 Included in runners race information packs will be your race number with an electronic chip attached to record your time, this should be used according to further instructions found in the information pack.
3.7 Road closures and traffic management will start to be opened/lifted on the first part of the route from 11.00 and roads will be re-opened fully by 12.00
Medical Conditions
4.1 You must inform Freedom Leisure in writing if you incur an injury or medical condition that prevents you from participating in the race at least advised 10 weeks before (Sunday 16 July 2024)
4.2 Refunds are only for injury or medical conditions notified as above accompanied by relevant documentation and not for any other eventuality. We reserve the right to retain £5.00 from any refund given as a contribution to administration costs.
Prizes
5.1 Medals will be awarded to all finishers on race day at the event
5.2 Prizes awarded for open first, second and third male and female only
5.3 Only one prize is awarded per individual and is based on gun times not chip times.
Data Protection
6.1 Official race photographers will be present at the event. (Photos are an additional charge) Photographs and video footage will be taken and recorded for marketing purposes as well as for participants.
6.2 The Stafford 10K, Freedom Leisure, will use your personal information including information from the Active Network entry system to contact you about the 2024 Stafford 10K and any future Freedom Leisure events and promotions.
6.3 By agreeing to the terms and conditions you will receive a number of information emails including training information, latest updates on the event and from our partners.
Race cancellation
7.1 The event organiser is under no obligation to hold the Event and may cancel the Event for any reason. In the event of cancellation or postponement of the Event under any circumstances we cannot guarantee a refund of the booking fee, entry fee or additional merchandise purchased.
7.2 The event organiser is under no obligation to offer alternative options should it cancel the Event; The event organiser will have no responsibility for any losses, expenses or costs incurred as a result of cancellation, including any travel or accommodation costs.
- Force Majeure:
8.1 For the purposes of these terms and conditions, a "Force Majeure Event" means an event beyond the reasonable control of the Organiser, including but not limited to: strikes, lock-outs or other industrial disputes (whether involving the workforce of the organiser), failure of a utility service or transport network, act of god, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation, direction or action by a government or public authority, accident, breakdown of plant or machinery, fire, inclement weather, flood, storm or default of the Organiser or subcontractors.
8.2 If, as a result of a Force Majeure Event, the organiser deems in its sole discretion that it is necessary to cancel, postpone or change the route and/or length of the event, the organiser shall be entitled to cancel, postpone or change the event.
8.3 If the event is cancelled, postponed in accordance with these conditions, the organiser will make reasonable endeavours to rearrange the event.
8.4 If the event is cancelled, postponed or amended in accordance with these conditions or if the organiser breaches any of its obligations under these conditions as a result of Force Majeure Event, the organiser shall not be liable to participants for any losses incurred as a result (including as a result of its negligence).
8.5 Terms and Conditions are correct at time of opening and are subject to change by either UK Athletics rule changes or the event organisers.
Contact us for more information at staffordevents@freedom-leisure.co.uk or call 01785 619500.
Terms and conditions are correct at time of opening for entries for 2024 Stafford 10K event and are subject to change by either UK Athletic rule changes or the event organisers.
For further information and updates about the 2024 Stafford 10k please visit our website;
Website: Stafford 10K | Freedom Leisure (freedom-leisure.co.uk)